PROCUREMENT OF INSET MEALS

Date Published: 2019-10-12
Date Closing: 2019-10-15 14:00:00
Category: Food Stuff
Budget: 388,800.00
Procuring Entity: Ramon Torres National High School
Area of Delivery: Negros Occidental
Classification: Goods
Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9)

This Opportunity has Expired

Project Description:

Republic of the Philippines
Department of Education
Region VI ? Western Visayas
Division of Bago City
RAMON TORRES NATIONAL HIGH SCHOOL
Gen. Luna Street, Brgy. Balingasag, Bago City, Negros Occidental, 6101 Philippines
Phone: (**** ? FAX (**** ? Email Address ****@****.***

INVITATION TO SUBMIT SEALED QUOTATION
(Request for Quotation)

Date: October 11, 2019
Quotation No. ****


TO ALL ELIGIBLE SUPPLIERS:
Please quote your lowest price inclusive of VAT on the item(s) listed below, subject to the terms and conditions of this Request for Quotation (RFQ), and submit your quotation duly signed by your authorized representative not later than October 15, 2019, 2:00 pm at the BAC Secretariat, Bids and Awards Committee of Ramon Torres National High School, Bago City. Upon receipt of at least three (3) quotations on or before the submission deadline, the BAC shall open the quotations.

Furthermore, please attach a certified copy of the following documents in this ISSQ:
? DBM-Procurement Certificate of Registration (PhilGEPS)
? DTI/SEC/CDA Registration Certificate
? Current and Valid Mayor?s Permit
? Tentative Menu List for Snacks and Meals (for catering services)
? SPA of the Authorized Signatories/Representative
? The Division Office may ask/require other legal and technical documents in line with this project

For more information, please call Ramon Torres National High School, Division of Bago City at (**** c/o Mr. Pompei John V. Aligonza
COMPANY NAME:
ADDRESS:
CONTACT NO.
Name of Authorized Representative

PROCUREMENT OF INSET MEALS
Qty. Unit Agency Specifications Bidder's Specifications Unit Cost Total Amount
2430 Pax snacks 121,500.00
1215 Pax lunch 267,300.00






APPROVED BUDGET FOR THE CONTRACT Php. 388,800.00


POMPEI JOHN V. ALIGONZA
Chairman ? Bids and Awards Committee
Ramon Torres National High School
Division of Bago City
Telephone No. (****



TERMS AND CONDITIONS:

1. Quotation validity Period
1.1 The quotation should be valid for a period of 120 days after the submission deadline.
2. The quantity of goods ordered may be changed by 10 %.
3. The goods should be delivered within 10 days after award of contract.
4. Submission of Quotations
4.1 Unless quotation is for a package or for a lot, Bidders are required to quote for each item shown on the list,
and for the total quantity of any particular item.
4.2 Quotations must be submitted as stated in the RFQ: by hand (in sealed envelopes marked in the lower left
hand corner of the envelope ?SEALED QUOTATION FOR (Name and Number of RFQ?) to the contact person
stated in the RFQ; or in the same manner, deposited in a Tender Box at the location stated in the RFQ; or
by fax at the confidential number for submission stated in the RFQ.
4.3 All sections of an RFQ shall be filled; where a section is not applicable, the letters N/A shall mean NOT
Applicable and the letters N/Q shall mean NO Quote.
5. Selection and Decision
5.1 Selection shall be based on the lowest price offered, subject to technical conformity, availability and timely
delivery.
5.2 The selection shall be made by item or package/lot as appropriate.
5.3 At time of evaluation, the selected bidder having benefitted from the Margin of Preference shall be
allocated the contract subject to the supplier forwarding necessary documents to establish that it meets the
qualification for the preference.
6. Margin of Preference
Small and Medium Enterprises, registered as enterprise in the Philippines, having an annual turnover up to
50 million pesos and whose local input in the manufacturing of the product accounts for at least 30 %, shall
be eligible for a Margin of Preference of 10 %.
7. Notification of Award and Debriefing
7.1 The Public Body shall after award of contract, exceeding 1 million pesos, promptly inform all unsuccessful
bidders in writing of the name and address of the successful bidder and the contract amount.
7.2 Furthermore, the Public Body shall attend to all requests for debriefing for contract exceeding 1 million
pesos, made in writing within 30 days the unsuccessful bidders are informed of the award.
8. Prices
8.1 Prices quoted shall be firm and fixed in Philippines Peso during validity period of quotation and for
execution of contract. The prices quoted shall include all costs, where applicable, such as transportation to
the location for delivery stated in the RFQ, insurance, packing, labeling, or any other costs, fees to be paid
such as customs duties and charges.
9. Rights of the Public Body
The Purchaser shall have the right to (a) ask for clarifications at time of evaluating quotations, (b) split the
contract on an item basis or (c) reject all quotations. A Purchaser shall not be bound to accept the lowest or
any quotation.

CONDITIONS OF CONTRACT
1 Warranty
1.2 The Supplier warrants that the goods shall conform to the standards, specifications and related services as
defined by the Purchaser in its RFQ subject to any alternative proposal made by the Supplier in its
response to the Purchaser?s RFQ.
1.3 The Supplier undertakes to make good, at its own cost and promptly, any deficiency in the supply of goods
items and related services.
1.4 The Supplier warrants that the goods items to be supplied are new and unused and that it shall attend
promptly to any defect in the good items as per the warranty conditions mentioned in its offer.
2 Inspection
2.2 The Purchaser shall have a reasonable time after delivery of the goods to inspect them and to reject and
refuse acceptance of goods not conforming to this Purchase Order; payment for goods pursuant to this
]Purchase Order shall not be deemed an acceptance of the goods.
3 Payment
4 The Purchaser undertakes to effect payment within 30 days after supply of the goods items to the
satisfaction of the Purchaser and subject to the Supplier submitting all required documents. Final payment
shall be adjusted to reflect any non-compliance.